Finding Aid creation and Oral History
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| Las Colinas Women's Association Container List Photo by A. Blythe, 2018 |
Monday, July 16
Today, I created and typed the finding aid for the Las Colinas Women's Association collection that I have been working on. I asked Kevin if there was a template for the finding aid and he told me that there was not one. He directed me to several finding aids that had already been completed and told me to use them as a guide to create mine. I had noticed that there were two parts of the finding aid: the container list and guide. I had remembered the basic parts of a finding aid from several classes and asked Kevin which part should I start with and he told me that it doesn't matter. I then asked if I should complete the finding aid as one document. Kevin replied that it would be easier to complete the finding aid in two parts, then merge the two documents so they can be uploaded on the website.
I had all of my notes that I had taken while working on the physical collection so I did not have to go look at the collection while typing the finding aid. The finding aid was quite easy to create. I began the finding aid with the Series #, the Series title and dates, then I started with the first box, and then the first folder. The first two boxes for the Las Colinas Women's Association collection had mixed materials, folders and scrapbooks. I wasn't sure what to call scrapbooks on the finding aid. I looked at various other finding aids and discovered that scrapbooks are called volumes. I used the word volumes for the scrapbooks and then entered the dates that the scrapbooks covered. Once that information was entered, I typed a description of the contents within the scrapbook. Kevin had mentioned once when I first begin my internship to make note if photos were identified or unidentified so a note could be made in the finding aid about it.
I continued working on the finding aid until all five boxes were entered and described on the finding aid. I had notes already for the second part of the finding aid. The second part consisted of the following parts: the title page which contained the collection title, the accession numbers, collection measurement, the collection number, who prepared it, date and the citation of the collection. The next part of the guide contained the historical sketch, source, scope and content note, providence statement and literary rights. I created the second part of the Las Colinas Women's Association collection and saved both parts for Kevin to look over. Once I finished writing both parts of the finding aid, I worked on several Oral History interviews, which were Clyde Story, Dr. Clay Gilbert and Eleanor Corry Bell, for the remainder of the day.
I had all of my notes that I had taken while working on the physical collection so I did not have to go look at the collection while typing the finding aid. The finding aid was quite easy to create. I began the finding aid with the Series #, the Series title and dates, then I started with the first box, and then the first folder. The first two boxes for the Las Colinas Women's Association collection had mixed materials, folders and scrapbooks. I wasn't sure what to call scrapbooks on the finding aid. I looked at various other finding aids and discovered that scrapbooks are called volumes. I used the word volumes for the scrapbooks and then entered the dates that the scrapbooks covered. Once that information was entered, I typed a description of the contents within the scrapbook. Kevin had mentioned once when I first begin my internship to make note if photos were identified or unidentified so a note could be made in the finding aid about it.
I continued working on the finding aid until all five boxes were entered and described on the finding aid. I had notes already for the second part of the finding aid. The second part consisted of the following parts: the title page which contained the collection title, the accession numbers, collection measurement, the collection number, who prepared it, date and the citation of the collection. The next part of the guide contained the historical sketch, source, scope and content note, providence statement and literary rights. I created the second part of the Las Colinas Women's Association collection and saved both parts for Kevin to look over. Once I finished writing both parts of the finding aid, I worked on several Oral History interviews, which were Clyde Story, Dr. Clay Gilbert and Eleanor Corry Bell, for the remainder of the day.
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| Guide for Las Colinas Women's Association Collection 96 Photo by A. Blythe, 2018 |
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| Las Colinas Women's Association Collection Container List and Guide Photo by A. Blythe, 2018 |
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