Combining the final box in the Las Colinas Women's Association collection and Oral History

The Final Box of the Las Colinas Women's Association collection,
the Financial Records box
Photo by A. Blythe

Monday, July 9

Today, I worked on combining the Financial Records into Box 3, 4 and 5.  The goal was to finish combining the materials so I could start naming the folders so I could create the finding aid.  I had been working steadily on the collection and Kevin mentioned that I was on schedule to finishing the collection and complete the finding aid before the end of my internship.  As I did before, I made sure that the folders that I used had sticky notes on them just in case I had to renumber folders, place the folders in a different box than originally thought or if I had to combine materials into one folder or two.  Most of the folders that I created went into Box 3 since there was still some room in the box and I remember from a class discussion that most archives want to use every ounce of space before using a new box.  Of course, the Financial Records box of the collection began Series III which was Financial Records.  I was hoping to keep each Series in their own box but since there was room in Box 3 that did not happen.  I asked Kevin how that would work on the finding aid and he told me that the folders would still be listed under the Series but would be housed in Box 3.  I wasn't sure how that would work but I did not worry about it since I hadn't even labeled the folders yet!  As I was combining the materials and placing them into new folders, I made sure that all the information on the folder was written down on my finding aid rough draft.  That way I wasn't running back and forth from the computer when creating the finding aid later on.

I combined several years together to make each folder about an inch thick of materials.  There was some materials that was too thick for the folders therefore the materials had to split up into two folders.  These folders would be 1 of 2 and 2 of 2 which would be labeled on the folder tab for the collection.  I completed combining the last box and asked Kevin for an additional box since there were too many files left to fit in Box 3.  Kevin brought me a manuscript box in which several folders fit into it but there were three folders left with no box.  Kevin brought me a half-manuscript box which I had never seen before.  It was just the right size for the remaining folders to be stored.  The collection, at the beginning, was six boxes and I had managed to combine all materials into three cubic foot boxes, one manuscript box and a half-manuscript box for a total of five containers all together.  I was so proud of myself!!!!

Kevin came by and looked at the folders within the boxes and was pleased with the results.  He told me to make sure that the information I had on the folders matched the information on my rough draft finding aid since I had great information of the contents of the folders and he didn't want me to lose that information once I named the folders which was the next step.

After completing the fifth and final box, I started working on the Clyde Story interview since I had not finished it the Friday before.  I asked Kevin about the inconsistencies that I had discovered while transcribing the interview.  I even let Kevin listen to part of the side conversation so he understood what I was talking about.  He told me that if  the woman's voice was clear enough to hear what she was saying then to put it on the interview transcript.  Kevin did confirm that the woman on the tape was Clyde Story's wife and therefore put her in as Mrs. Story.  If any other voices are heard then put them in the transcript as well.  I restarted Clyde Story's interview and put in all of the side conversations that I could make out and I did not finish Clyde Story's interview before the end of the day.

       

        Collection 96, Box 4 Financial  Records
Photo by A. Blythe, 2008

The completed Las Colinas Women's Association collection
Photo by A. Blythe